PTO Executive Board

Co Presidents- Lauren Ewing and Mary Highton

Duties:

1. Shall preside or alternately preside at all general member meetings and Executive Board meetings of the organization.

2. Shall, serve as an official representative of the organization.

3. Shall be a member of the Executive Board.

4. Shall report at each meeting verbally and prepare an annual written report.

5. Shall define the functions of all committees and serves as an ex officio member of all committees as specified in these bylaws except the nominating committee.

6. Shall work with the Corresponding Secretary to prepare the agenda for the meetings.

7. Shall coordinate the work of the officers and committee chairs in order that the objectives/mission of the organization may be promoted.

8. Shall divide their duties {to be determined by the Co-Presidents

Treasurer- Christina Fessler

Duties:

1. Shall be a member of the Executive Board.

2. Shall be the chair of the Budget Committee

3. Shall be the Custodian of the funds of the organization

4. Shall receive all monies, receipts and request for funds.

5. Shall deposit funds as designated by the organization.

6. Shall dispense funds as designated by the organization.

7. Shall maintain accurate records of all monies received and dispensed.

8. Shall make regular reports to the members.

9. Shall have Treasurers Records audited annually and at the end of each school year or upon election of a new Treasurer, to certify the accuracy of the financial records, to examine current accounting procedures of the organization and to recommend improvements.

Corresponding Secretary- Melissa Mercado

Duties:

1. Shall be a member of the Executive Board.

2. Shall work with the Co-Presidents to prepare the agenda.

3. Shall send out notices of the meetings.

4. Shall handle the general correspondences of the organization.

5. Shall distribute to the members the packet of material for the general member meeting, including the agenda.

6. Shall have access to all the governing documents of the organization.

7. Shall have a list of the current member, the current committees, their chairs and committee members.

8. Along with the Recording Secretary, Shall keep record of members voting eligibility.

9. Shall produce a PTO newsletter for the Wednesday Envelope and maintain the PTO Bulletin Board.

Recording Secretary- Christina Campbell

Duties:

1. Shall be a member of the Executive Board.

2. Shall prepare the official list of the members including a list of the lifetime/honorary members and distribute said list at the November meeting to the members, those members, who have consented in writing to share all/some of their personal data {i.e.: name, address, phone number, email address}

3. Shall keep record of attendance at general member meetings and along with the Corresponding Secretary, keep record of members voting eligibility.

4. Shall record the minutes of all general member meetings and Executive Board meetings.

5. Shall maintain and update the Minutes Book.

6. Shall post a copy of the typed minutes of each monthly general meeting on the PTO bulletin board.

All of our PTO Executive Board Positions are for a two year term. If you are interested

in being a PTO Executive Board Member in the future, please contact our Nominating

Committee Chair: Nichole Dougherty